Virtual Exchange Terms & Conditions

Cancellation and Substitution

Participation in the event is hereby agreed for the delegate named only.  In the event that the delegate named is unable to attend due to unforeseen circumstances, the registration fee is non-refundable and a written notice of cancellation must be provided 4 weeks in advance of the meeting to avoid a cancellation fee. In the event that the delegate named is unable to attend and does not provide at least 4 weeks notice of cancellation or is unable to arrange for a substitution, a cancellation fee of $699 will be applied against the credit card of the participant. Substitute representatives will be considered to replace the delegate, on guarantee of equivalent authority and subject to acceptance by the Organizer, if notice is provided of the change at least 4 weeks in advance of the Exchange. Substitutes will only be admitted to the Exchange at the Organizer's discretion. Attending delegates agree to participate in a minimum of (5) pre-scheduled one-to-one business meetings arranged through the event and failure to participate in such meetings may also result in charging of the cancellation fee.

Documentation

Participation in the Exchange involves providing information on the nature of the delegate’s company activities. This is requested for the sole purpose of maximizing the delegate’s time at the Exchange, by allowing the Organizer to tailor the program to their needs, and to establish the ability of participating service providers to offer relevant services. The individual delegate agrees to complete and return all documentation and meeting and workshop selections before the requested deadlines, as specified by the Organizer.

Alteration, Postponement or Cancellation of Exchange

The Organizer will strive to adhere to the advertised Exchange program, but reserves the right to alter the package (i.e. location, date, features etc.), if deemed necessary and in the best interest of the Exchange. In the event that the Exchange is postponed, for any reason, including but not limited to Force Majeure, the delegate’s registration under this Agreement will be immediately transferred to the rescheduled event. The Organizer is not responsible for any loss or damage as a result of an alteration, postponement or cancellation of any Exchange, and shall assume no liability whatsoever in the event this is due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

Miscellaneous

The delegate agrees to hold the Organizer harmless for any injury or death that may occur at the Exchange. The Organizer is not responsible for the conduct of the delegates while at the Exchange, and is also not responsible for any costs, damages and/or expenses associated with the delegate’s transportation to/from the Exchange, hotel accommodations or third party services, whether or not arranged by the Organizer in connection with the Exchange.

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